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2023 Team Coastal AGM minutes
Click to download 2022 Team Coastal AGM minutes.
Members in Attendance (via Zoom)
Meeting called to order at 7:04pm. Mike Richter moved/Second Philip De Leeuw to accept 2019 AGM minutes
President’s Report/year in review –Dave Dunnigan
Social Director Report – Kim Dudra – retiring director
Treasurer’s Report – Cathy Butler
Events include the subsidy of Ferry for Victoria trip and Club Fondo. Gifts include the money members redeemed with purchases at South Shore. Computer Expenses include a new website.
Website – Kim Dudra
Team Kit – Les Suzuki
New Business – Dave Dunnigan
Proposed Board 2020-2021 members
No challenges or other nominations
Moved Eric Nadin/Teresa Stuart Seconded to accept the board nominations – unanimously.
Thanks given to – Cathy Butler, Kim Dudra, ride leaders, Bridget for stepping up as social director, Les, Roberto and Mike Richter.
Meeting closed at 7:51pm – motion by Mike Richter /Seconded by Roberto Henao
Meeting called to order at 7:01pm. Chris Wilson moved/Second Roberto Henao to accept 2019 AGM minutes
President’s Report/Year in Review – Roberto Henao and Dave Dunnigan
Treasurer’s Report – Roberto Henao and Cathy Butler
New Business – Dave Dunnigan
Roberto Henao moved/Jennifer Adams – seconded to approve proposed nominations
Roberto Henao officially and formally passes the leadership baton to Dave Dunnigan
Dave thanked the members for the past year, the board and Roberto
Meeting closed at 7:49pm – motion by Roberto Henao /Seconded by Eric Nadin
MOVED: Roberto Henao to accept last year’s minutes.
SECONDED: Ed Dillon seconded
We haven’t increased or decreased the number of rides. Let go of Monday night recovery ride as Tony couldn’t lead it anymore.
The club feels the membership can continue riding but don’t call it a Team Coastal ride. And we aren’t posting it on the website or Strava
We have 2 Wednesday rides right now: gravel and regular cross-border. Done informally this side of the border by Bloods.
Informal Wednesday morning ride. Roberto doesn’t have oversight on that, nor on the Friday morning informal ride as well.
Roberto would like to get more feedback from those rides, but he would prefer more: how often, pace. David’s are primarily Valencia (or more) and have gotten faster. Turnout is good. Dave Lawrence tends to organize the rides. But Roberto isn’t sure if everyone has paid their dues.
Saturday ride: Blood, Valencia and Navel. Run all three all summer. Fall and winter are more informal.
Sometimes there’s a Sunday ride.
David: some people are creating WhatsApp groups. If they are under a Coastal umbrella, they should be official; they are ad hoc, but they aren’t considered club rides. It’s only a club ride if it’s scheduled and we advise Cycling BC it’s a club ride and that’s what insurance covers. If you are with Team Coastal but someone called the ride it’s not covered. The ones posted on the website are official. The ones called by members are not.
Respect for the drivers. Sharing the road. We don’t get upset, we don’t yell or curse. We don’t stand to gain anything by arguing with cars. Most seem respectful. Share the road.
We don’t really have rules, more etiquette. Trevor started a page on the website. We might consider keeping it up to date. E.g. we should wear club kit on all rides. Any votes have to involve everyone’s participation. We would need a survey, bring it back to the Board and make a decision. Dave is in support of this. E.g. a code of conduct. Whether we call it guidelines or expectations, he’d be interested in what other clubs have and doing a survey.
Cathy Butler reports
General fund balance: $43,427
Registration is down 50 people; $4,165 in revenue this year
Roberto is not surprised by it: we had a lot of PayPal problems in the summer; webpage isn’t attracting new people
We had four years of going up. Sean has noticed quite a few go to Lake City Cycling in Burnaby and UV.
Ed noticed that the webpage was key for him joining four years ago. The lack of function is a deterrent. He can’t say enough about getting page up and running.
Clothing is $0. We didn’t have any clothing sales this year. We closed the books in September. We started collecting money in October.
Fiscal year end is September 30.
$8,005 in kit is now gone.
The cheque for the clothes hasn’t been issued.
Capital assets $568. We own a projector, threw out the BBQ. We also have a pop-up canopy, stop signs.
We had an operating deficit on hand.
Roberto: we are a non-profit. The cash on hand is high.
We are happy to entertain spending some funds; everyone has to benefit and apply to everyone. One year we got 10th anniversary socks; water bottles; waterproof jacket
Roberto made a motion that the club finance up to $5,000 building a whole new webpage (including first year maintenance), and $1,200 in maintenance per year, plus the administration fees.
MOVED: Sean Oliver: moved to accept Treasurer’s Report
SECONDED: Ed seconded the motion.
Fred: do we want more members? How can the website acquire more members? His son wanted to join but couldn’t figure out how to.
Roberto: the old website hindered payment for example.
MOVED: Roberto HENAO to accept nominated board members.
SECONDED: Mike Richter seconded it. All in favour: unanimous. Passed.
MOVED: Sandy that we add a Member at Large to the Executive
Nominated: Sandy nominated Mike Richter
Rob suggested a title change for clarity of roles. David said not necessary maybe
Christmas party is Friday, January 17 at The Bennett. They know us and treat us well.
David: we could get someone in for some training, safety. Maybe do a ride leader event, training. We could offer a road rider introductory course. Sean used to do that on Thursday nights. Learn to rides.
We might not have any certified courses – Shane?
We had talked about a junior program.
Mike made a motion to adjourn.